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The 19 check areas from the GOV.UK van walkaround guidance, each
With a short "what to look for" note
For UK trades & small firms with 1–10 vans
7 reasons to do your van walkaround check on your phone
DVSA can ask for your walkaround check record at a roadside check, and paper defect sheets go missing in the cab. Van Walkaround Check puts the 19 GOV.UK walkaround check areas on your phone or tablet, records nil-defect checks as well as defects, flags any van that must not be driven, and shows on a dashboard whether checks are really being done every working day.
- Works offline, one HTML file
- Desktop browser & Android
- Demo data to try first
- No account, no subscription
Screens from the app's built-in demo data. All names and figures are fictional.
19check areas from the GOV.UK guidance
14day reminders for MOT, tax & insurance
0accounts, installs or subscriptions
The list
Why a ready-made app beats paper and a blank spreadsheet
02
Big OK, Defect and N/A buttons for use in the cab, plus Mark the rest OK
Get the app · £8.99 Instant download · works offline
03
Each defect gets a description and your assessment: Minor
(report it) or Dangerous (do not drive), and who it was reported to
Nil-defect checks are recorded too
With date, time, driver and odometer, as the guidance asks
Today screen
Every van shown as Do not drive, Defect open, Not checked today or Checked OK, with open defects and due dates
Defects list with Mark fixed
The date, who fixed it and the work done
MOT, road tax, insurance and service dates per van
Amber when close and red when passed
Get the app · £8.99 Instant download · stuck? Email us for help
Compare
Three ways to keep these records
| Feature | Paper forms | A spreadsheet | This app |
|---|---|---|---|
| The 19 check areas from the GOV.UK van walkaround guidance, each | ✗No | ~ If you build it | ✓ Built in |
| Each defect gets a description and your assessment: Minor | ✗No | ~ If you build it | ✓ Built in |
| Nil-defect checks are recorded too | ✗No | ~ If you build it | ✓ Built in |
| Today screen | ✗No | ~ If you build it | ✓ Built in |
| Defects list with Mark fixed | ✗No | ~ If you build it | ✓ Built in |
| Cost | Free, plus your time | Free, plus your time | £8.99 once |
What's inside
Everything you download
2 files
- HTML Van-Walkaround-Check.htmlthe app. One file, opens in your web browser, works offline
- PDF Start-here.pdfquick-start guide with the 3-step plan and backup tips
- + Demo data built in (four vans, eight weeks of checks and defects), so you can try everything first
Also included
- History filtered by period, van or driver; open, edit, print or delete any check
- Dashboard with the weekday check rate, checks in the last 4 weeks, open defects and average days to fix, plus charts of…
- Calendar file (.ics) with MOT, tax, insurance and service due dates, each with a reminder 14 days before, for Google…
- Full keyboard use, screen-reader labels, a skip link and high-contrast colours (tested against WCAG 2.2 AA with axe)
- Printable A4 check record with signature lines; CSV export of checks and defects for Excel or Google Sheets; JSON…
- Checks are refused if an item is missed, a defect has no description, the date is in the future or the odometer is not…
Good to know
- GOV.UK guidance says to keep defect, maintenance and repair records for at least 15 months: keep your backups and CSV exports
- Mark AdBlue, tow bar or tail lift N/A if your van does not have them
- Business licence: use it within one business on as many devices as you like
Is it right for you?
Made for some, honestly not for others
A good fit if you…
- UK tradespeople, sole traders and small firms with one to ten vans
- want something that works offline, on a desktop browser or Android
- want to pay once, not another subscription
Not for you if you…
- you need drivers' checks synced to an office in real time
- photos of damage
- a tachograph or operator licence system
- an app on iPhone or iPad
How it works
Three steps, about 5 minutes to set up
- 1
Open the app, try the demo
Press Use my data. In Setup add your business, drivers and who defects are reported to; in Vans add each van with its MOT, tax, insurance and service dates (about 5 minutes).
- 2
Each morning
Open New check, pick the van and driver, and tap OK, Defect or N/A for each of the 19 areas, then Save check.
- 3
Watch the Today screen for vans that must not be driven
Mark defects fixed when the work is done, and use the dashboard to see that every van is checked every working day.
Desktop browserTested in Google Chrome on a desktop (1440 px wide) and on Android phone sizes (390 px and 360 px wide). Also runs in current Edge and Firefox, and Safari on Mac
Android phone or tabletWorks offline once the file is saved on the device
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No account, no subscriptionno installation, no account, no subscription, nothing is sent over the internet. Not iPhone or iPad yet: Safari on iOS cannot keep the app data from a downloaded file reliably, so we do not support it
- Instant download
- Demo data built in
- Start-here guide
The offer
Van Walkaround Check App
£8.99one-off · no subscription
- The app. One file, opens in your web browser, works offline (Van-Walkaround-Check.html)
- Quick-start guide with the 3-step plan and backup tips (Start-here.pdf)
- Licensed for use within one business or household
Price includes VAT where applicable — calculated at checkout. Secure checkout by Payhip.
14-day money-back guaranteeIf the template doesn't work for you, email info@phkmedia.co.uk within 14 days of purchase and we'll refund you in full — no hoops.
Questions? Email info@phkmedia.co.uk
Stuck after you buy? We'll help you set it up.
Digital download, nothing is posted. Van Walkaround Check is a record-keeping aid based on the GOV.UK guidance "Carry out van daily walkaround checks". Terms & licence.
14-day money-back guarantee
If the template doesn't work for you, email info@phkmedia.co.uk within 14 days of purchase and we'll refund you in full — no hoops.
Full policy in our Terms.
FAQ
Questions people ask
Can drivers do checks on their own phones and see them in the office?
Not automatically. Each phone keeps its own records. Drivers can export CSV or print the record, or use one shared tablet per van.
Is it DVSA approved?
No. DVSA does not approve apps. The check list follows the GOV.UK van walkaround guidance and records what it says to record.
Does it check MOT or tax online?
No. You enter the dates and the app reminds you; it never connects to DVLA or DVSA.
What if it doesn't work for me?
You're covered by our 14-day money-back guarantee. If the template doesn't work for you, email info@phkmedia.co.uk within 14 days of purchase and we'll refund you in full — no hoops.
What happens after I pay?
This is a digital product. Nothing physical will be shipped. Your download link appears straight after checkout and is also emailed to you.
Can I get help if I'm stuck?
Yes. Message us at info@phkmedia.co.uk and we'll help you set it up.