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Properties with address, postcode check, type, bedrooms and furnishing
Rooms and items are filled in from those and you can add, rename or delete anything
For self-managing UK landlords & small agents
7 reasons to do your next inventory on a tablet
Walk round the property, tap the condition and cleanliness of each item, add dated photos, and get the tenant to sign on the screen. At check-out, anything worse than at check-in is highlighted and your proposed deposit deductions add up with reasons and evidence.
- Works offline, one HTML file
- Desktop browser & Android
- Demo data to try first
- No account, no subscription
Screens from the app's built-in demo data. All names and figures are fictional.
3report types: check-in, mid-term, check-out
1HTML file, works offline
0accounts, installs or subscriptions
The list
Why a ready-made app beats paper and a blank spreadsheet
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Inventory and check-in, mid-term inspection and check-out reports for each…
…property
Get the app · £16.99 Instant download · works offline
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Condition (Excellent, Good
Fair, Poor, Damaged, Missing) and cleanliness buttons, a description and notes for every item, and All empty = Good & Clean for a fast start
Photos for every item and meter, shrunk to save space and captioned
With the date and time from the file; on Android, Add photos can use the camera
Meter readings with serial numbers and photos
Keys handed over, smoke and CO alarm tests
On-screen signatures for the tenant and the landlord or agent
With an editable declaration
Print or save as PDF
The full report with photos, captions and signatures, ready to email to the tenant
Get the app · £16.99 Instant download · stuck? Email us for help
Compare
Three ways to keep these records
| Feature | Paper forms | A spreadsheet | This app |
|---|---|---|---|
| Condition (Excellent, Good | ✗No | ~ If you build it | ✓ Built in |
| Meter readings with serial numbers and photos | ✗No | ~ If you build it | ✓ Built in |
| On-screen signatures for the tenant and the landlord or agent | ✗No | ~ If you build it | ✓ Built in |
| Print or save as PDF | ✗No | ~ If you build it | ✓ Built in |
| Cost | Free, plus your time | Free, plus your time | £16.99 once |
What's inside
Everything you download
2 files
- HTML Property-Inventory.htmlthe app. One file, opens in your web browser, works offline
- PDF Start-here.pdfquick-start guide with the 3-step plan and backup tips
- + Demo data built in, so you can try everything first
Also included
- Check-out and mid-term show the check-in condition next to each item (Same as check-in in one tap) and highlight…
- Deposit tab: worse items side by side with check-in and check-out photos, proposed deductions with reason and note…
- Checks for future dates, a check-out with no check-in, bad postcodes and amounts, duplicate rooms and properties
- Dashboard with reports in the last 12 months, reports not signed yet, deposits held for current tenancies and proposed…
- Full keyboard use, screen-reader labels, a skip link and high-contrast colours (tested against WCAG 2.2 AA with axe)
- CSV export of reports and deductions, print, full backup with photos and restore
Good to know
- Clean and Professionally cleaned count as the same standard in the comparison, so only real changes are flagged
- Dates show as DD/MM/YYYY and amounts in pounds. Licence: one business, on as many devices in your business as you like
Is it right for you?
Made for some, honestly not for others
A good fit if you…
- self-managing UK landlords, small letting agents, HMO and student landlords and inventory clerks starting out
- want something that works offline, on a desktop browser or Android
- want to pay once, not another subscription
Not for you if you…
- you need reports synced between several devices or staff
- a cloud archive
- AI-written descriptions
- an app on iPhone or iPad
How it works
Three steps, about 5 minutes to set up
- 1
Open the app, try the demo
Press Use my data. In Setup enter your agency or landlord name and who prepares the reports, then add your properties (about 5 minutes).
- 2
At the start of a tenancy
Press New check-in, walk round tapping condition and cleanliness, add photos, meters, keys and alarms, and get the tenant to sign. Print or save the PDF and email it.
- 3
At the end, press Check-out
Tap Same as check-in where nothing changed, mark what is worse, then open Deposit to propose deductions and print the schedule.
Desktop browserTested in Google Chrome on a desktop (1440 px wide) and on Android phone sizes (390 px and 360 px wide). Also runs in current Edge and Firefox, and Safari on Mac
Android phone or tabletWorks offline once the file is saved on the device
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No account, no subscriptionno installation, no account, no subscription, nothing is sent over the internet. Not iPhone or iPad yet: Safari on iOS cannot keep the app data from a downloaded file reliably, so we do not support it
- Instant download
- Demo data built in
- Start-here guide
The offer
Property Inventory
£16.99one-off · no subscription
- The app. One file, opens in your web browser, works offline (Property-Inventory.html)
- Quick-start guide with the 3-step plan and backup tips (Start-here.pdf)
- Licensed for use within one business or household
Price includes VAT where applicable — calculated at checkout. Secure checkout by Payhip.
14-day money-back guaranteeIf the template doesn't work for you, email info@phkmedia.co.uk within 14 days of purchase and we'll refund you in full — no hoops.
Questions? Email info@phkmedia.co.uk
Stuck after you buy? We'll help you set it up.
Digital download, nothing is posted. Property Inventory is a record-keeping aid. Terms & licence.
14-day money-back guarantee
If the template doesn't work for you, email info@phkmedia.co.uk within 14 days of purchase and we'll refund you in full — no hoops.
Full policy in our Terms.
FAQ
Questions people ask
Is a report I make myself valid?
Yes, there is no rule that you must use a clerk. A detailed, dated, photographed report signed by the tenant is good evidence if there is a deposit dispute. The app does not give legal advice.
Can I charge for fair wear and tear?
No. The Deposit tab reminds you of that. If you and the tenant cannot agree, the deposit scheme's free dispute service decides.
Can I use it on my phone at the property?
Yes, on an Android phone or tablet, and Add photos can use the camera. Back up and restore to move reports to a computer.
What if it doesn't work for me?
You're covered by our 14-day money-back guarantee. If the template doesn't work for you, email info@phkmedia.co.uk within 14 days of purchase and we'll refund you in full — no hoops.
What happens after I pay?
This is a digital product. Nothing physical will be shipped. Your download link appears straight after checkout and is also emailed to you.
Can I get help if I'm stuck?
Yes. Message us at info@phkmedia.co.uk and we'll help you set it up.