01
Cover page with your premises and log book period
A clickable contents page: click any sheet to jump to it (bookmarks too)
For UK shops, offices, B&Bs, pubs & HMO common parts
7 reasons to swap loose papers for one tidy fire log book
A fire safety officer or your insurer asks to see your fire records, and all you have is a loose pile of paper. This Fire Safety Log Book is a fillable PDF that keeps every routine fire safety check in one tidy A4 book: weekly alarm tests, emergency lighting, extinguishers, fire doors, drills, training, faults, servicing and your fire risk assessment actions.
- Fillable PDF + print version
- Filled-in example
- Start Here page
- One-off price, no subscription
Pages from the included filled-in example. All names and figures are fictional.
16A4 pages
3versions: fillable, example, print
22weekly alarm tests per sheet
The list
Why a ready-made log book beats loose paper
02
Start Here page
What the log book does, why you can rely on it and a 3-step plan, with the official sources
Get the log book · £7.99 Instant download · fill on screen or print
03
Premises details and key contacts
Responsible person, fire risk assessor, alarm engineer and more
Checks at a glance
What to check, how often and who does it, filled in from GOV.UK guidance and easy to change
Daily checks for a month
Escape routes, fire exits, alarm panel, emergency lights and signs
Weekly fire alarm test log
With a call point register, so a different call point is tested each week, in turn
Emergency lighting
Monthly tick grid for every light and exit sign, plus a test record for the annual full-duration test
Get the log book · £7.99 Instant download · stuck? Email us for help
Compare
Three ways to keep these records
| Feature | Loose paper | A blank notebook | This log book |
|---|---|---|---|
| Cover page with your premises and log book period | ✗No | ~ If you rule it up | ✓ Ready-made |
| Start Here page | ✗No | ~ If you rule it up | ✓ Ready-made |
| Premises details and key contacts | ✗No | ~ If you rule it up | ✓ Ready-made |
| Checks at a glance | ✗No | ~ If you rule it up | ✓ Ready-made |
| Daily checks for a month | ✗No | ~ If you rule it up | ✓ Ready-made |
| Cost | Free, plus your time | Free, plus your time | £7.99 once |
What's inside
Everything you download
4 files
- PDF Fire-Safety-Log-Book-BLANK.pdfthe fillable log book, 16 A4 pages (cover, Start Here and 14 sheets)
- PDF Fire-Safety-Log-Book-EXAMPLE.pdfthe same book filled in for a fictional guest house, so you can see what good records look like
- PDF Fire-Safety-Log-Book-PRINT.pdfa clean version without boxes, for printing and filling in by hand
- PDF Start-here.pdfa short guide to filling in, saving and printing
Also included
- Extinguishers and fire blankets (monthly checks and service dates) and fire door checks (closers, gaps, seals, signs…
- Fire drill record (time to get out, roll call, what went wrong, actions) and staff fire training with refresher dates
- False alarms and faults log, and servicing and inspection visits with certificate references
- Fire risk assessment and action plan sheet: the details every Responsible Person in England and Wales must record since…
- premium cover and contents, Start Here page, bookmarks, a separate PRINT file and a filled-in EXAMPLE from a fictional…
Good to know
- Save a copy after each session, and keep last year's book when you start a new one
- A video tutorial is coming to our YouTube channel. Questions? Message PHKSheets
Is it right for you?
Made for some, honestly not for others
A good fit if you…
- UK shops, offices, small workplaces, guest houses, B&Bs, pubs and cafés, and for landlords and managing agents who look after the common parts of HMOs and blocks of flats
- prefer a fillable PDF or printed sheets on a clipboard
- want to pay once, not another subscription
Not for you if you…
- you need the fire risk assessment itself
- automatic reminders
- records for a large site with many buildings
How it works
Three steps, about 10 minutes to set up
- 1
Open Fire-Safety-Log-Book-BLANK.pdf in Adobe Acrobat Reader (free) or…
- 2
Do your checks
Daily, weekly and monthly. Type each one in (press Tab to move to the next box, click a tick box to tick it) and save, or tick the printed sheet
- 3
Record every drill
Fault, service visit and your fire risk assessment actions. Start a fresh copy of the BLANK file each year and keep the old one.
Fillable on a computer in Adobe Acrobat Reader (freeRecommended) and in Chrome, Edge and Firefox. We tested typing, ticking, saving and reopening in the PDF engines these browsers use
On a MacAdobe Acrobat Reader is recommended. Apple Preview and phone or tablet PDF apps handle forms differently, so fill in one page and save as a test first
Prints on A4Choose "Actual size" in the print settings
Standard PDFNo macros, no account, no subscription
- Instant download
- Fillable + print versions
- Start-here guide
The offer
Ultimate Fire Safety Log Book UK
£7.99one-off · no subscription
- The fillable log book, 16 A4 pages (cover, Start Here and 14 sheets) (Fire-Safety-Log-Book-BLANK.pdf)
- The same book filled in for a fictional guest house, (Fire-Safety-Log-Book-EXAMPLE.pdf)
- A clean version without boxes, for printing and filling in by hand (Fire-Safety-Log-Book-PRINT.pdf)
- A short guide to filling in, saving and printing (Start-here.pdf)
- Licensed for use within one business or household
Price includes VAT where applicable — calculated at checkout. Secure checkout by Payhip.
14-day money-back guaranteeIf the template doesn't work for you, email info@phkmedia.co.uk within 14 days of purchase and we'll refund you in full — no hoops.
Questions? Email info@phkmedia.co.uk
Stuck after you buy? We'll help you set it up.
Digital download, nothing is posted. This log book is a record-keeping tool. Terms & licence.
14-day money-back guarantee
If the template doesn't work for you, email info@phkmedia.co.uk within 14 days of purchase and we'll refund you in full — no hoops.
Full policy in our Terms.
FAQ
Questions people ask
Is this an official form?
No. It is an independent template that follows GOV.UK guidance. The fire service does not require a particular log book.
What if a sheet is full?
Each sheet has a fixed number of rows (for example 22 weekly alarm tests). Save a fresh copy of the BLANK file, or print extra pages from the PRINT file.
Does it work in Scotland and Northern Ireland?
The records are useful anywhere in the UK. Section 156 and the Fire Safety (England) Regulations 2022 apply in England (Section 156 also in Wales); Scotland and Northern Ireland have their own fire safety law.
What if it doesn't work for me?
You're covered by our 14-day money-back guarantee. If the template doesn't work for you, email info@phkmedia.co.uk within 14 days of purchase and we'll refund you in full — no hoops.
What happens after I pay?
This is a digital product. Nothing physical will be shipped. Your download link appears straight after checkout and is also emailed to you.
Can I get help if I'm stuck?
Yes. Message us at info@phkmedia.co.uk and we'll help you set it up.